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Excel's merging features - limitations and specificities To change the text alignment after merging, simply select the merged cell and click the desired alignment in the Alignment group on the Home tab. Once you click Merge and Center, the selected cells will be combined into one cell and the text is centered like in the following screenshot: In this example, we have a list of fruits in cell A1 and we want to merge it with a couple of empty cells to the right (B2 and C2) to create a large cell that fits the entire list. On the Home tab > Alignment group, click the Merge & Center.Select the contiguous cells you want to combine.The whole process takes only 2 quick steps: The fastest and easiest way to combine two or more cells in Excel is to use the built-in Merge and Center option. Merge two or more cells without losing dataĬombine cells using Excel's Merge and Center feature.And further on in this tutorial, you will find a few solutions that work in all versions of Excel 2016, Excel 2013, Excel 2010 and lower. If at least two cells you are trying to join contain data, the standard Excel Merge Cells feature will only keep the upper-left cell value and discard values in other cells.īut is there a way to merge cells in Excel without losing data? Of course there is. Whatever the reason, combining cells in Excel is not as straightforward as it may seem. In other cases, there may be too much content to be displayed in one cell, and you decide to merge it with adjacent blank cells. For example, you may want to combine several cells for a better data presentation or structure. In your Excel worksheets, you may often need to merge two or more cells into one large cell. I use this a lot when I have a spreadsheet that is printing extra pages that only have a row column or two on them.The tutorial demonstrates different techniques to quickly merge two cells in Excel and combine multiple cells row by row or column by column without losing data in Excel 365, Excel 2019, 2016, 2013, 2010 and lower. If you click that button you will see options to fit the whole sheet on one page, or simply fit all of the rows or columns on one page. There is also a button on the Print menu that says “No Scaling” by default. Try switching the worksheet from portrait or landscape orientation to the other option, or use the custom margins option to make the margins smaller. If your printed page is just slightly off, then there are some minor changes you can make before taking drastic measure. You can open the Print menu more quickly with the Ctrl + P keyboard shortcut. After you make an adjustment to your document’s layout, open that Print menu and check the Print preview to ensure that it has created the desired result.

The Print Preview window that you see at the right side of the screen on the Print menu is a very useful tool that can prevent you from wasting a lot of ink and paper. Check out each of those tabs so that you can do things like center the worksheet horizontally or vertically, repeat rows at the top of each page, or even create custom margins for your printed sheet. The Page Setup dialog box that you open when clicking that tiny button in the ribbon provides access to probably the most important menu when it comes to formatting a printed spreadsheet. You can select all by clicking on the gray button above the row 1 heading, and to the left of the column A heading. If you have hit a roadblock and aren’t able to remove one of their formatting options, one of the best things you can do is simply copy all of the data in the cells, then paste it into a new spreadsheet. While adjusting the print settings for a document that you have created can be somewhat simple once you familiarize yourself with everything, it can be a nightmare when you are working with a spreadsheet that someone else created. More Information on Centering When Printing in Excel It will print everything in unreadably small text if it’s a very large spreadsheet. Note that Excel does not care how big the cell data becomes when you choose this setting. You can force your entire Excel spreadsheet to fit on one page by clicking the File tab at the top left of the page, selecting Print, then clicking the No Scaling button and choosing the Fit Sheet on One Page option.

How do I make my Excel sheet fit on one page?